Behind the Scenes: How We Run Our MVP Agency. Running an MVP agency...
Prajwal Tomar@PrajwalTomar_
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Jan 22, 2025
~3 min read
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Behind the Scenes: How We Run Our MVP Agency.
Running an MVP agency is more than just coding. It’s about solid processes to deliver high-quality projects on time and within budget.
Here’s how we do it - thread below.
Running an MVP agency is more than just coding. It’s about solid processes to deliver high-quality projects on time and within budget.
Here’s how we do it - thread below.
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1. Discovery & Proposal Phase
Every project starts with understanding the client’s vision. We dive deep into:
- The problem they want to solve.
- Their target audience.
- The key features they need.
Deliverables at this stage include:
- A detailed PRD (Product Requirements Document) outlining the scope, features, and technical needs.
- A proposal with milestones, timelines, and payment terms.
Why this matters: Clear alignment upfront prevents misunderstandings later.
Every project starts with understanding the client’s vision. We dive deep into:
- The problem they want to solve.
- Their target audience.
- The key features they need.
Deliverables at this stage include:
- A detailed PRD (Product Requirements Document) outlining the scope, features, and technical needs.
- A proposal with milestones, timelines, and payment terms.
Why this matters: Clear alignment upfront prevents misunderstandings later.
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2. Client Onboarding
Once the proposal is signed, we set up everything for smooth collaboration:
- A progress tracker in Notion or Google Sheets for weekly updates.
- A shared Google Drive for assets, references, and files.
- Communication via Slack for real-time updates.
This makes the entire process transparent and keeps everyone on the same page.
Once the proposal is signed, we set up everything for smooth collaboration:
- A progress tracker in Notion or Google Sheets for weekly updates.
- A shared Google Drive for assets, references, and files.
- Communication via Slack for real-time updates.
This makes the entire process transparent and keeps everyone on the same page.
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3. Weekly Sprints & Deliverables
We break down the project into weekly sprints, each focused on specific deliverables.
For example:
- Week 1: UI/UX design and infrastructure setup.
- Week 2-4: Core feature development and integrations.
- Week 5: Testing, bug fixes, and final deployment.
Clients receive updates at the end of every sprint, reducing surprises and building trust.
We break down the project into weekly sprints, each focused on specific deliverables.
For example:
- Week 1: UI/UX design and infrastructure setup.
- Week 2-4: Core feature development and integrations.
- Week 5: Testing, bug fixes, and final deployment.
Clients receive updates at the end of every sprint, reducing surprises and building trust.
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4. Managing Client Feedback
Feedback is critical but can derail timelines if not handled properly.
Here’s our system:
- Set clear checkpoints for feedback (e.g., after design mockups, before development starts).
- Use a feedback tracker to log and organize client comments.
- Implement feedback in batches to avoid constant revisions.
This keeps the project moving while ensuring client satisfaction.
Feedback is critical but can derail timelines if not handled properly.
Here’s our system:
- Set clear checkpoints for feedback (e.g., after design mockups, before development starts).
- Use a feedback tracker to log and organize client comments.
- Implement feedback in batches to avoid constant revisions.
This keeps the project moving while ensuring client satisfaction.
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5. Handling Scope Changes
Scope creep can easily derail any project, so we tackle it upfront:
- Every proposal includes a section on scope changes and how they’ll be charged.
- If a client requests a new feature, we evaluate its impact on timelines and costs and send a change request for approval.
- Only approved changes are implemented.
This ensures fairness for both the client and our team.
Scope creep can easily derail any project, so we tackle it upfront:
- Every proposal includes a section on scope changes and how they’ll be charged.
- If a client requests a new feature, we evaluate its impact on timelines and costs and send a change request for approval.
- Only approved changes are implemented.
This ensures fairness for both the client and our team.
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6. Tools That Keep Us Efficient
Here are the tools we rely on to streamline project management:
- ChatGPT: Brainstorming features, drafting PRDs and proposals, and refining ideas.
- Notion: Tracking progress and managing client portals.
- Wise: Simplifying payment processes.
- Slack: For quick and effective client communication.
- Google Workspace: Collaboration made easy with Docs, Sheets, and Drive for organizing and sharing project assets.
The right tools not only save time but also keep the entire process stress-free and organized.
Here are the tools we rely on to streamline project management:
- ChatGPT: Brainstorming features, drafting PRDs and proposals, and refining ideas.
- Notion: Tracking progress and managing client portals.
- Wise: Simplifying payment processes.
- Slack: For quick and effective client communication.
- Google Workspace: Collaboration made easy with Docs, Sheets, and Drive for organizing and sharing project assets.
The right tools not only save time but also keep the entire process stress-free and organized.
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7. Payment Structure
We follow a milestone-based payment system:
- 25% upfront to start the project.
- 25% after design delivery.
- 40% upon full development.
- 10% after final testing and feedback implementation.
This structure keeps payments transparent and tied to progress.
We follow a milestone-based payment system:
- 25% upfront to start the project.
- 25% after design delivery.
- 40% upon full development.
- 10% after final testing and feedback implementation.
This structure keeps payments transparent and tied to progress.
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8. Testing & Deployment
Before any project goes live, it goes through rigorous testing:
- Internal reviews for functionality, design consistency, and edge cases.
- Feedback from the client for final tweaks.
Once approved, we deploy on platforms like Vercel for web apps or the App Store/Play Store for mobile apps.
Before any project goes live, it goes through rigorous testing:
- Internal reviews for functionality, design consistency, and edge cases.
- Feedback from the client for final tweaks.
Once approved, we deploy on platforms like Vercel for web apps or the App Store/Play Store for mobile apps.
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9. Post-Launch Support
The MVP launch isn’t the end of the journey, it’s just the beginning.
For every project, we provide:
- 30 days of free post-launch support for bug fixes.
- Optional maintenance packages for future updates.
This ensures the product grows alongside the client’s vision.
The MVP launch isn’t the end of the journey, it’s just the beginning.
For every project, we provide:
- 30 days of free post-launch support for bug fixes.
- Optional maintenance packages for future updates.
This ensures the product grows alongside the client’s vision.
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10. What Sets @ignytlabs Apart
- Transparency at every step, from proposal to delivery.
- Weekly updates and progress trackers to keep clients informed.
- A client-first approach that ensures high-quality results without delays.
We don’t just build MVPs; we build trust and relationships.
- Transparency at every step, from proposal to delivery.
- Weekly updates and progress trackers to keep clients informed.
- A client-first approach that ensures high-quality results without delays.
We don’t just build MVPs; we build trust and relationships.
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@ignytlabs That’s the process we follow at @ignytlabs
If you have any suggestions to make this even better, feel free to share your thoughts in the comments!
If you have any suggestions to make this even better, feel free to share your thoughts in the comments!
